Isn't It Time to Get the Most Out of an MFP?3 Apr, 2014
Jessica Talbot of Des Plaines Office Equipment (DPOE) shares useful information that you shouldn't take for granted, or is a reminder of being efficient with your own or your clients office equipment uses. Her input is the following:
If you’re (or your clients) only using MFPs to print flyers, copy reports, and occasionally scan a document, you’re (they) not getting the most out of your office equipment. MFPs are often underutilized in offices that primarily use them for printing and copying. But these multi-tasking devises are highly versatile and offer many benefits outside of printing, copying, scanning, and faxing.
Here are some ways to incorporate your MFP into your business processes:
• Automate Paper Workflows – By simply connecting your MFP to a business application, you can scan paper documents on your MFP and quickly move them to a business process. You may route the scan directly to a document management system, or email it directly to a client. This allows you to automate your processes for converting paper documents to electronic workflows.
• Maximize Faxing – Fax files directly to desktops on your network to improve productivity and enhance your ability to collaborate with colleagues on office projects.
• App It Up – Some MFPs now come equipped with cloud connectivity and app capabilities, allowing you to do all sorts of things. Connect to your Google account or upload a file to your CMS by using simple, user-friendly apps at the MFP.
• Incorporate Vertical-Specific Solutions – Many MFPs allow users to customize and enhance their devices for their specific industry. Solutions for education, healthcare, legal, government offices, and many more are available, and help to enhance security safeguards while controlling costs. For example, advanced education software allows teachers to print bubble sheet tests on demand and grade the exams in minutes. And highly secure healthcare software allows doctors to print prescriptions with anti-copy and anti-counterfeit features.
Few businesses have taken the necessary steps to ensure that their multifunction devices are optimized to work within their specific print environment. But, your MFP is more than a copier and printer. Contact us today and learn how you can maximize its functions and streamline your business processes.