DocuLex Introduces Cloud Document Management Solution for Real Estate21 Dec, 2011
Winter Haven, FL - December 15, 2011 - DocuLex Inc., creator of award-winning, business-ready document management software, announced today that it has created a customized, hosted document management solution for the real estate industry. The hosted solution by DocuLex offers real estate professionals a way to capture all paper documents in real time and upload them to a remote location for instant electronic archival, management and retrieval - for up to seven years or the state's required retention period. This solution can also manage all existing and new electronic files, including email, in addition to the scanned paper documents. With the DocuLex hosted solution, real estate professionals can now be guaranteed that no documents, including legally binding documents, will ever be lost. The service is easy to use and does not require any technical expertise to learn. In addition to the secure, web-based hosted document management service, DocuLex also offers a free document scanner to adopters that may not already have one of their own for the initial capture of the incoming paper.
Stated David Bailey, DocuLex President, "The DocuLex hosted solution for real estate was designed around the document management capabilities of a component of our Archive Studio Content Management Software Suite, called WebSearch, and then customized to meet the specific needs of the real estate market. Capturing paper when it comes in to the office is a snap with our web-based scan capability, and then being able to manage these documents and other electronic files through a secure web browser enables real estate professionals to access important documents anytime, from anywhere - which is crucial for these on-the-move professionals. Not only does this solution enable real estate professionals to be more efficient, ultimately enabling them to take on more deals and add to their bottom line, but it also provides a foolproof disaster recovery plan for all legally binding information, as all uploaded documents are stored electronically at our secure hosting site.
The highlight of this offering is that we have structured the pricing so that the real estate professional can either choose to pay a small monthly fee for the service, or can choose to literally pass through the fee to their clients as a document preparation fee at closing. Depending upon the real estate professional's choice, this highly effective solution could cost them nothing at all!"
The DocuLex document management solution for real estate requires no technical expertise or extra computing power. Capture, manage, index and store your paper and electronic documents with one simple solution.
• Scan documents as they are received or once the transaction is closed
• The software automatically files the document
• Documents are always accessible online for one or many authorized users
• Instantly be able to retrieve any document through a secure internet browser - from home, office or on the road
• Retrieval can be performed through any keyword search, such as buyer, seller, property address, policy number, loan number, grantee name, document type, transaction date or other custom fields
• Be able to electronically send documents outside of the office or internally in an instant, or print them if needed
• Cloud electronic storage ensures regulatory compliance such as the FTC Safeguards Act for secure document storage and disaster recovery
About Archive Studio's WebSearch
WebSearch is the document management component of Archive Studio. WebSearch may be utilized as a service in the cloud or acquired as an on-premise, server-based solution. WebSearch is a secure, browser-based document management software that enhances internal and external collaboration, business process workflow, email archiving, corporate compliance and records retention management scheduling. The program was developed for use throughout a business's operations to regulate and streamline the flow of documentation and secure content access from any location, anytime. The WebSearch user interface is similar, yet easier to use, than internet search engines such as Microsoft Bing, Yahoo and Google. Searches are performed by entering specific index field (meta data), full text content or date ranges, search history, search lists and saved searches. http://www.doculex.com