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XEROX: Europart Streamlines Document Management

30 Nov, 2015

Cost Savings and Process Optimization with Document Management Outsourcing

The Cost of Managing a Plethora of Paper

Europart needed to improve how it managed its documents in order to keep costs under control. Millions of delivery notes and invoices have to be processed every year, and 24 languages must be supported through catalogues and advertising leaflets. The company asked Xerox to identify specific ways it could save costs and optimize its document management processes.

Target set for business process cost savings:  20-25%.

Five Paper-Centric Areas Transformed

Here’s how Xerox responded:

Procured print services:

Xerox acts as the link between Europart and its printing company for high-volume print jobs. Lower printing costs were achieved......both from greater economies of scale and from process efficiencies in producing materials in 24 languages.

Managed Print Services:

Xerox assessed and optimized Europart’s office printing estate, and continues to manage it proactively with full cost transparency:  61% fewer devices, replacing 600 heterogeneous systems with 232 networked multi-functional devices.

Digitized invoice processing:

Xerox now digitizes all of Europart’s incoming invoices, using optical character recognition (OCR) technology to extract the relevant information:  300,000 invoices checked and processed every year by around 30 staff...20% reduction in invoice processing costs. 

Digitized delivery note management:

Xerox migrated Europart to an online portal that provides central management of delivery notes, which are now digitized:  2 million delivery notes created, sent and filed every year...reduced physical storage costs.

Costs Reduced & Processes Optimized

With six-figure savings each year and process efficiencies in all areas, Europart has achieved its initial document management objectives and is optimally positioned for the future:  29% reduction in total document management costs.


Who is Europart?
Founded in 1948, Europart is a dealer in spare parts and accessories for commercial vehicles and buses, with 1,500 people employed across 200 locations, including 30 European countries, as well as Ghana and Dubai, served by branches or partnerships.


Find Out More
Learn how Xerox document management services can help your organization print for less as well as print less.  Visit www.xerox.com for detailed information.

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