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ISM Article

5 P's to Perfect Procurement

31 Dec, 1969 By: Editorial Staff imageSource

5 P's to Perfect Procurement

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To help your customers take advantage of the new mailing
production capabilities that come from their major purchase, share these five
P’s before they sign.


POWER - Remember, they are not going to de-install their
old equipment and have your new up and running over the weekend. Verify that the
building’s wiring, the U.P.S. (Uninterruptible Power Supply) system and
 generator can handle the additional load of new equipment. Make sure that three
phase power is available in their facility and factor the cost to have it run
into the building. Help customers calculate this cost into the budget when
looking at any equipment upgrade.

PEOPLE – Suggested customers create an “upgrade” team to handle the addition of
new equipment. Involve members of all interested departments in this team;
facilities, purchasing, hardware, software, and most importantly, operators.
Everyone must be on the same page with the same long term goals in order to have
a successful operation.

PROCESSES – Help your buyers evaluate the production workflow and the
operational area. Chances are, the upgrade will greatly increase the speed and
efficiency of their operation, but can the operation handle the increase in
capabilities while maintaining efficiency? Do they have the space for extra
materials that they will need to keep these new machines running at full
capacity? Do they have clearly marked paths in and around equipment with no
bottle necks or clutter?

PLANNING – Help create an internal Project Plan for your customers to share with
you. Highlight dates and milestones and work from there. Setting expectations
early together is the best start to achieving the goal of a more successful
operation. It is important that their staff receives the necessary training on
the equipment with opportunities to become acclimated with the systems. Planning
on the financial side is also very important to their long term success.


PREVENTION -  Test! Test! Test! Before flipping the switch
to live production, ensure that everyone is 100% comfortable with the new
equipment. Theirr production chain will only run as fast and as efficiently as
the weakest link. To prevent delays, test the full production processes prior to
going live.

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