Achieving the Paperless Office27 Aug, 2009 By: Editorial Staff imageSource
Achieving the Paperless Office
The document imaging industry has been talking about
creating a paperless workplace for years. Helping consumers digitize paper files
was an important first step toward this goal. But while office technology
continues to evolve, paper files keep piling up, and reducing paper clutter
remains a challenge in the most efficient offices.
An important tool to introduce to clients in the effort to reduce paper is
document management software which allows businesses to scan paper documents to
create a searchable and secure electronic filing system on the computer network.
Document management systems can save time and money. One in ten documents will
either be lost or misfiled during its useful life, and it can cost $350 or more
in employee time to recreate a lost document. In addition to productivity and
the cost to recreate lost documents, document management software makes sense
from several standpoints:
The cost of storing data has dropped to as little as $1 or
less per gigabyte. Considering that up to 200,000 documents or more than 10
filing cabinets can be stored in 1GB, installing an EDMS application makes
Advanced Scanning Technology
While scanning paper documents was once a time-consuming
task, sheet-fed scanners, which are now common on most new office copiers and
multifunction products, allow documents to be scanned quickly and conveniently.
Office workers are more familiar than ever before with
common computer applications. The learning curve for applications such as
document scanning is much shorter than it was 10 years ago.
The government has created a more rigorous regulatory
scheme to safeguard information storage, security and retention.
If you can provide solutions to your consumers that
essentially pay for themselves such as document management software you will
build a valuable relationship and earn referrals.