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ISM Article

Get in Conrol of Network printing Costs

31 Dec, 1969 By: Editorial Staff imageSource

Get in Conrol of Network printing Costs

How can we address out of control
costs associated with our client’s network printing? Print Fleet Management
allows us to gather information on a client’s fleet and identify where printing
dollars can be saved. A printer fleet management tool can offer our clients a
competitive advantage by providing a detailed composite of the enterprise
printer fleet with inventory sorting; print and cost history trends; usage
comparisons; and problem history. These are the best practices for selling
managed print services:

1. Develop a Print Strategy - Best
practices conclude that fleet assessment and strategy development should be
hardware vendor independent. A service we provide is helping them plan

2. Establish a Baseline - The
baseline assessment is used as the kick-off point for developing the corporate
print strategy. During baseline assessment, best practices incorporate all
costs into the picture, not just consumables - the largest cost being human

3. Treat Printers as an Asset -
Best practices recognize that the printer fleet is a corporate asset, and thus,
should be managed like any other IT asset. Printer asset management looks at a
device through its lifecycle and the fleet from the enterprise perspective. A
printer life encompasses purchase decisions, printer financials, maintenance,
supplies management, and retirement. The enterprise perspective looks at the
fleet inventory using corporate metrics, comparisons and trends, making
decisions from a global, rather than, unit or commodity basis.

4. Reduce - The direction of
managed print services is to reduce total costs; the amount of printing; the
number of devices; the number of manufacturers and models; and to reduce the
number of vendors.

5. Automate - Managing print
services in a cost effective manner requires automation of many of the
processes involved. The printer fleet management tool should automate service
requests in the event of a device alert or toner request, maintenance reminders,
device retirement and replacement and scheduled reports.

6. Manage Desktop Printers - They
tend to be underutilized and supplies are expensive and complex to track and
manage. If the print strategy permits desktop printers, they should be
restricted to a limited number of models and be network attached to make them
visible to the network.

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