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Intelligent Solutions: MaxxVault

7 Jun, 2011 By: Editorial Staff imageSource

Intelligent Solutions: MaxxVault

MaxxVault LLC provides software solutions for the management, distribution and control of corporate documents. The MaxxVault repository helps both small & large businesses save money, improve efficiency, increase customer satisfaction and meet regulatory compliance through industry leading document management. MaxxVault is an open system; built using the latest technology which provides enhanced security, dependability and interoperability with existing systems. 

MaxxVault LLC is a privately held company led by an executive team with over 50 years of combined experience in designing and delivering document management solutions to organizations of all sizes and types. Founded by CEO Bruce Malyon, MaxxVault’s head office is in Islandia, New York, and has sales and support offices throughout North America, including: New Jersey, Texas, Georgia, Tennessee, Kentucky, Indiana, California and Ottawa, Canada.

“Businesses today need their systems to be flexible, powerful and easy for their employees to use,” said Bruce Malyon. “It is our goal to supply our customers with the tools they need. To that end, we have built our development cycles to quickly incorporate the suggestions of our users and partners. We take real business requirements and synthesize them with the current industry trends and legal regulations surrounding the handling of documents, to make the job of managing your information even easier.”

Solution Strategies
Part of the MaxxVault strategy is to ensure businesses of all sizes can take advantage of MaxxVault, ensuring that as their clients grow they won’t have to invest in a new solution. To achieve this flexibility MaxxVault LLC offers three products designed to fit any operation’s needs. MaxxDocs is an entry level system perfect for small organizations or departments. MaxxCloud spans the very small to very large, offering advanced features along with the benefits of a hosted solution. Finally, there is MaxxVault Enterprise, which provides business process automation along with seamless integration with other business applications for a truly dynamic and easy to use document management system.

MaxxDocs provides all the benefits of a thorough document management system at a very affordable price. For those just getting started with document management, MaxxDocs is the perfect complement to the purchase of a scanner or MFP. While the investment in MaxxDocs is small the payback is huge. Providing rapid access to documents as well as superior security and business continuity when compared to traditional filing systems, MaxxDocs provides cost savings and protects your business. As it uses the same core technology as MaxxVault Enterprise, there is a seamless upgrade path to MaxxVault Enterprise. And because the system interface is the same in both systems, users don’t require extensive training to use the new features; they simply click the new button on the already familiar tool bar.

More and more organizations, both small and large are taking advantage of hosted “cloud” solutions. MaxxCloud  reduces capital costs & shifts the administration, monitoring & system maintenance of the hardware and software into the hands of dedicated professionals, leaving clients free to focus on growing their business. Hosted in MaxxVault’s Statement on Auditing Standards No. 70 (SAS 70) Type I & Type II certified facility, MaxxCloud provides all the services needed to manage documents securely and effectively.

The MaxxCloud Subscription Provides:

  • SAS 70 I & II Certified facility;

  • 24x7 staffed operation;

  • All required server and application licensing;

  • System back-up;

  • Disaster preparedness and recovery.

With MaxxCloud there are no hidden add-ons or punishing growth fees. Running the latest version of the MaxxVault Enterprise Server, MaxxCloud provides the same rapid search and retrieval, document security, document manipulation, records management and system auditing for compliance purposes.

The MaxxVault Enterprise Server is the core behind all of the MaxxVault solutions. The MaxxVault Enterprise Server includes a wide range of document capture options, from TWAIN, Kofax and MFP scanners, to direct capture from Microsoft Office applications and Electronic Report Management. Boasting some of the best server synching technology available, MaxxVault Enterprise Server can easily incorporate data scanned at remote locations and keep large, multi-server installations up-to-date. The fifth edition of MaxxVault Enterprise was just released..

 “We have added over 50 new features to MaxxVault 5.0,” said Ken Bly, CTO of MaxxVault. “These include the ability to search for documents from within Outlook, to encrypt selected folders for greater security, support for 4 more languages, and workflow step check lists to ensure workers accomplish their tasks before sending the document forward.”

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