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Legally Register Your Email [Part 2]

7 Jan, 2008 By: Veronica Murillo imageSource

Legally Register Your Email [Part 2]

In Part 1 last month we talked about safeguarding your emails and ultimately
registering your email. To review, as several companies continue to create
products that encrypt information and add security to outgoing data, the company
RPost finds that there is a greater need for companies to keep track of outgoing
information to counter any discrepancies that may arise within the parties
involved, says Zafar Khan, CEO of RPost. This includes keeping legal records of
emails being sent . Last issue was on registering email; now the install.

Installing Registered E-mail®

The most common way to install Registered E-mail® service is by adding the
Send (R)egistered™ software add-in into the desktop email program that routes
select emails through the RPost Registration Networks.

The recipient is able to view the message and attachments using any email
service including Web based email. All the receiver needs is a valid email
address. The Registered E-mail® service supports any and all attachments that an
email program normally allows and requires no extra steps to upload or download
the attachment. Typical limitations are the sender’s or receiver's mail server
limits. RPost allows email attachments as large as 10 MB unless the sender
subscribes to a higher message megabyte plan. Different email programs differ
slightly such as Microsoft Outlook Editor versus Word Editor, but these differ
by the version of Outlook 2000 or XP and do not impact core service
functionality.  Also, recipients in the To, Cc and Bcc fields can all receive
Registered E-mail® messages.

The company claims that its product is innovative because Registered E-mail®
services give the sender verifiable proof of delivery and content delivered for
all emails, all of the time. This is in contrast to other systems that give some
information on delivery only some of the time, and typically only if the
receiver is on the same platform, inside the same network, has their system set
up to give that information, or if the receiver allows for that information to
be given voluntarily, the company claims.

Where Registered E-mail® Fits

Some state bars have endorsed this product as official legal evidence. It
was accredited by the U.S. Government in 2002 and the first government office to
use it was the U.S. Government Accountability Office (GAO) in 2003.

The founders of this innovative solution, Zafar Khan and Terry Tomkow, have
patents on the product as a standalone solution. And seeing the growing
potential, Pitney Bowes recently signed a global alliance to add Registered
E-mail services to the portfolio of mailstream service offerings that they bring
their clients. (check background and releases). Established in December 1999,
the founders of RPost® Registered E-mail® system created the company when they
realized that although there were traditional products used all over the world
to protect the sender of mail in case of a dispute about receipt, there was
nothing that addressed or protected outgoing emails.

Officially defined as Registered Post, RPost has grown to service several
vertical markets and continues to expand in many industries. Today, companies
use RPost’s commercial software and services around the world, in Europe, North
America, Central and South America, Australia, and Africa. It also offers
services in English, French, German, Portuguese, Dutch, Russian, and Spanish,
and is in the process of adding other languages to its services. With 22 patents
pending in 39 countries, RPost® has gained the support of private and
institutional investors including Symantec Corporation, a major Internet
security software company.

AT&T and Sprint are among resellers who stand behind Registered E-mail®
services and offer it to their enterprise and government customers. Law
organizations such as the Los Angeles County Bar, New York City Bar, District of
Columbia Bar & the Puerto Rico Bar, endorse RPost’s services as legal proof for
Internet email.  Organizations such as the Council of Insurance Agents &
Brokers, and others, educate their members on how, when & why to use Registered
E-mail® services.

The U.S. General Services Administration has approved the product and pricing
for placement on their IT schedule, with U.S. Government customers, which
include the U.S. Government Accountability Office (GAO), the independent,
nonpartisan investigative arm of Congress that ensures appropriated funds are
properly deployed and mediates federal contract bidding disputes,  and the U.S.
Department of Commerce's Census Bureau. The U.S. government accredited the RPost
system in 2002 for sensitive & critical government applications after performing
a thorough and favorable review & risk assessment of the technology & business
policies with PriceWaterhouseCoopers &  TRW Information Systems Security
Officers participating in the process on behalf of the government.  AT&T assures
uninterrupted continuity of Registered E-mail service & the RPost system
complies with the U.S. Privacy Act.  All times noted within the service are
synchronized with government  atomic clocks & there is no other system in the
trust chain between those times & the RPost system. They reflect government time
stamps.  This solution,  though simple,  has created major waves targeting a
common obstacle in almost every market.

Courtesy of researcher BERTL, and their iTchat editor, Veronica Murillo.

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