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Oce’ - Saving Money Through Standardization & Smart Management

1 Oct, 2010 By: Client: Province of South Holland

Oce’ - Saving Money Through Standardization & Smart Management

Oce’ - And How the Province of South Holland Saved Money Through Standardization & Smart Management

The Challenge
The Province of South Holland wants to save on management costs associated with copying and printing. It also wants to reduce paper consumption by 40% less and decrease the call load on its service desk. In addition to this, the repro department must be more efficiently used.

The Solution & Approach
Océ installed 100 printers of the same type and connected them all to the network for optimal use within a FollowMe printing application. Efficient management was achieved with the Fleet Monitoring service module, an MPS portal that continuously monitors the status of all devices and transmits the information to the Océ Service Desk, enabling rapid onsite response. The workflow of the repro department was improved by installing three new, high volume devices and software that simplifies the printing process from acceptance to archiving. Staff were trained by Océ to ensure optimal use of the new working method.

The Results
End users can use their access key cards to retrieve their print job anywhere within the office, allowing for increased flexibility and insight in paper consumption. Powered by the Océ Fleet monitoring, toner and staples are always topped up and faults are handled efficiently. In this way, the customers ICT service desk has been relieved from time consuming print fleet management tasks. Using the electronic work order, jobs can easily be sent to the print room department, dropping costs per page and print load requirements on departmental multifunctional devices. Introducing new hardware and software provides more efficient processing resulting in the same number of people get more work done.

Why Did South Holland Choose Océ?
“Océ scored best in the public tender process, on price, project plan and lead time,” says Henk Brands, coordinator of the Hardware and Software Department. “The Province of South Holland wants to save on management costs associated with copying and printing and increase the efficiency of its repro department. A partnership with Océ offered the solution with hardware, software and Océ Managed Print Services.”

“They are also very nice people to work with and have extensive knowledge of their field”, says Brands’ colleague, technical project manager Paula Haanstra who added: “If something went wrong during the implementation process, it was quickly resolved. We met every morning and at the end of every day to discuss progress.”

What Service Was Provided?
Océ supplied Managed Print Services, a complete solution for hardware, software and services. Based on the completed tender, Océ supplied the requirements of appropriate hardware, software and services. In the next phase, Océ implemented Managed Print Services through the Project Plan established together with the Province, including (open house) training days for employees. In the operational phase, Océ provides daily service in accordance with the agreed service levels. 

About Océ
Océ provides groundbreaking solutions in the field of printing and document management. Each week, high-speed Océ printing systems process millions of business documents. And worldwide, office workers rely on professional document management. For information and services, visit www.oce.com

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