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Print Audit - The Print Management Company

1 May, 2010 By: Editorial Staff imageSource

Print Audit - The Print Management Company

Successful Solutions

Print Audit, within a decade, has made the leap from a business operated out of
a Calgary home to an industry leader with offices around the world. Notably,
Print Audit develops print tracking and auditing software that enables
organizations to analyze, reduce and recover their printing volumes and costs.
Print Audit’s innovations have fuelled its success. The company has achieved an
average of 362 percent annual growth over the past ten years.

Print Audit strives to meet and exceed customer
expectations by continuously developing new and innovative products. This
proactive approach has led to Print Audit receiving hundreds of customer
testimonials and being nominated for and receiving many awards for business
innovation, including a 2009 BERTL's Best Award in Print Management, among
dozens of other awards throughout its history.

The company has also developed significant relationships
with Toshiba, Konica Minolta, Canon, Xerox, Ricoh, Sharp, Pitney Bowes and many

The following case study
exemplifies why Print Audit is among the top leaders in their field: 

Solution Case Study

It all starts with meeting a customer’s needs. Let’s break it down specifically
on the following organization that Print Audit successfully “converted.”

The Customer’s Situation

The Print Audit customer is a large faith-based organization known world wide.
Operating a busy office with over one thousand employees, the organization
originally relied on hundreds of color HP convenience printers paired with a
smaller number of black-and-white only multi-function peripherals (MFPs) for
their printing and copying needs. Although their employees enjoyed the
convenience of their HP color printers, the organization was needlessly losing
money each time workers printed color documents on these high-cost devices.

Paying for 88,000 color copies produced on the convenience
printers each month, the organization was searching for a solution that would
reduce their costs while preserving a corporate culture that allowed their
employees to have personal printers.

Methodology Implemented

The religious organization received offers from a number of office equipment
solution providers for help in creating an environment that balanced convenience
and cost-saving efficiency. However their long-time solutions provider, Ricoh
Professional Services in Colorado, won the opportunity by offering a unique
proposal that combined new hardware with comprehensive print management tools.
RPS Colorado’s hardware solution included the addition of 19 color and 7
black-and-white MFPs. Their print management solution consisted of Print Audit
Analysis, Rules and Recovery. The suite of tools were installed on 1,300 of the
organizations workstations. Print Audit would work in tandem with the new
hardware to manage, analyze, and reduce printing costs.

In their new printing environment, employees would be
guided by Print Audit to make the most cost-effective printing decisions. An
employee who attempts to print a large color document on the older, more costly
printer would be reminded of the new cost-saving color MFP down the hall through
a popup message. At the same time, a worker who is printing a quick one-page
black-and-white memo could easily retrieve his or her document at the printer
around the corner, which assures optimal workflow is preserved.

Print Audit gives us a unique competitive advantage by not
only offering our clients a complete picture of their printing environment, but
also letting them take action to reduce inefficient printing habits,” said Frank
Tanel, Professional Services Account Manager with RPS. “It gives our customers
the knowledge and capabilities they need to make the most of the new equipment
we’ve provided them with.” Print Audit has several offices around the world.

The Great Results

“Before implementing Print Audit, our client was averaging 88,000 color prints
on HPs each month. Six months later they average only 10,000 – with the rest of
the volumes being transferred to our MFPs,” said Tanel. By migrating large print
jobs from older printers to new low-cost devices, the organization is saving
$15,000 per month in printing costs, which is a total of $180,000 in annual

The success of Print Audit’s implementation, just one of
many, goes without saying. It’s clearly “all in the numbers.” Visit
www.printaudit.com for further information.

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