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ISM Article

Print Management Benefits

25 Aug, 2009 By: Editorial Staff imageSource

Print Management Benefits


There are many of your customers who may be confusing print
management and fleet management solutions, but as you know, the two perform very
different functions. Explaining the differences could mean another sale and more
profits for you.  Outlining the following information for your consumers could
help them see where they can improve their business in ways they hadn’t


1. Fleet management (or device management) solutions are
used to collect meter reads on imaging devices and perform service functions
such as supplies management and service history tracking.

2. A comprehensive print management solution allows organizations to capture and
control every print job in an environment. Print management solutions enable
organizations to control who can print to where and can alter user behavior by
setting printing limits, restricting color usage and forcing duplexing.


A print management solution connects an organization by
utilizing three key functions: workflow analysis, cost reduction and cost

Workflow Analysis - While rapid assessments using scanning
software on USB drives are useful for capturing instant snapshots of the print
environment, it only scratches the surface when it comes to uncovering


A comprehensive analysis tool will help answer questions
such as: Who is printing the most? Where are they printing to? What size and
types of jobs are they printing? Without this workflow information, it is very
difficult to determine which devices are currently being misused.

Cost Reduction - After a print analysis is complete and new devices placed, how
do you ensure that new devices are being used to their full potential? The
problem is often one of human nature – people will print to their convenience
printer, rather than the device best suited for the job. A print management tool
with reduction features can help to change the printing habits of users and
encourage them to make better printing decisions.

Cost Recovery - Cost recovery is most common in professional service firms who
charge their users or clients for printing and photocopying expenses.
Surprisingly, many of these companies still calculate out-of-pocket expenses by
manually logging print jobs with a clipboard kept by the printer. A print
management solution can automate a company's chargeback process by recording
printing and photocopying costs and integrating with most accounting packages.

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