Selling Distributed Scanning Opportunities25 Aug, 2009 By: Editorial Staff imageSource
Selling Distributed Scanning Opportunities
It does a dealer good to remember that a “paperless office”
has been a goal of many organizations for years. This thought propelled the
growth in installations of single function document imaging scanners to turn
paper documents into electronic files. But in the meantime, electronic document
files are increasing exponentially, generating large volumes of files that
ultimately require classifying, indexing, storing, and retrieved as needed. The
result has been the pressing need for companies to implement content management
solutions via scanners and giving dealers the open door to sales.
The majority of companies purchase scanners to enable improved efficiencies in
their paper-document workflows. As a second, many companies are also interested
in document management and disaster recovery systems. These businesses are
commonly referred to as the “distributed scanning market.”
Distributed scanning employs lower-volume scanners in multiple locations
throughout an organization to bring the scanning process closer to the point
where documents enter the work process. This makes digitized information
available to users sooner, and reduces the cost and risk of transporting
documents to a centralized location.
The Distributed Advantage
Distributed scanning is suitable for companies with lower scanning volumes, and
is financially more accessible. Distributed scanners allow documents to be
accessible to electronic workflows much sooner, making them easier to route,
process and archive. Those that utilize document collaboration can share and
track versioning of documents easier. Companies see cost reductions in no longer
needing to transport documents, and the risk of losing documents and having to
replace them is lessened. Even higher levels of security are achieved when
network systems are optimized to restrict access to data.
Distributed scanning combined with the implementation of document-management
solutions has perceived high value making it an easy sale for more companies
showing ongoing growth.