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AIIM Releases Revised EDMS Recommended Practices

12 Feb, 2008

AIIM Releases Revised EDMS Recommended Practices

Silver Spring, MD (February 11, 2008) - AIIM, the community that provides education, research, and best practices to help organizations find, control and optimize their information announces the release of the revised AIIM ARP-1, Analysis, Selection, and Implementation of Electronic Document Management Systems (EDMS).

This guide presents a set of procedures and activities which should be considered when initiating any Electronic Document Management System (EDMS) project. Included in the guide is an outline of recommended activities to be completed throughout the phases of the EDMS project and the national and international standards that are available to provide beneficial guidance.

"This revised version of AIIM ARP-1 or AIIM Implementation Guidelines includes best industry practices related to the various phases of ECM projects from a vendor neutral perspective," said Robert Blatt, EID, Inc. and chair of the Guidelines committee. "The committee was overwhelmed by the popularity and interest by end-user organizations and the number of copies that were downloaded of the previous version of the best practice. Many organizations have indicated this information has been of tremendous value and helped to improve the overall project quality and success. With this level of interest by end-user organizations, the committee continued to update this document resulting in the 2007 version now available on the AIIM website."

Leading experts in the EDMS field joined forces to draft this document. ARP-1 is intended to assist in planning and implementing electronic content management or document management systems. It outlines specific recommended activities and steps as well as provides information as to what technical reports, guidelines and standards (national and international) have been specifically developed for technologies used in document management systems.

"It is critical to establish a core set of relevant, uniform standards to ensure that important historical documents are preserved for generations to come," said California Secretary of State Debra Bowen, whose duties include safeguarding the State Archives and maintaining millions of business and election records. "State and local governments are still catching up with 21st-century technology, but if they aren't using a consistent set of uniform standards to manage California's vital records and historical treasures, there's a very real danger that one-of-a-kind items will be lost forever."

AIIM ARP-1 can be downloaded for free at www.aiim.org/documents/standards/arp1-2007.pdf

If you are a member of an IT or records management staff, or are engaged in your first EDMS project, this document is a must read. The Guidelines committee will be holding a meeting on Tuesday, March 4, 2008 at the Boston Convention Center beginning at 9 a.m. in conjunction with the annual AIIM International Exposition and Conference. Anyone wishing to attend the meeting is welcome.

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