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AIIM Standards Group Releases Guidelines for EDMS

3 Jul, 2006

AIIM Standards Group Releases Guidelines for EDMS

Silver Spring, MD - AIIM, the Enterprise Content Management (ECM) industry association, today announced the release of the "AIIM Recommended Practice, Analysis, Selection, and Implementation Guidelines Associated with Electronic Document Management Systems (EDMS)". This third version of the acclaimed report presents a set of procedures and activities which should be considered and/or performed during all aspects of analyzing, selecting, and implementing electronic document management systems in government and business worldwide.

The AIIM Recommended Practice was drafted by AIIM's Implementation Guidelines committee that includes representatives from federal, state, and local government agencies, as well as end users from commercial organizations. "From the initial release of this document, we continue to hear an overwhelming need for documents like this that lay out the implementation process in an easy to understand manner," said Robert Blatt, EID, Inc. "As organizations continue to evaluate and implement document management technologies, the demand for vendor-neutral information increases. The intent of this document is to provide a road map for organizations world-wide to make smart technology decisions through the detailed information about the technologies used in document management, how the technologies work together, and the associated industry standards and guidelines."

I encourage California's local government officials to use these new guidelines as they work to develop ways to ensure that our state's essential records are preserved and protected," states California Secretary of State Bruce McPherson. "As technology continues to advance, and an increasing share of the state's official business is done electronically, it is critical that we work together to implement best practices to ensure adequate protection of electronic documents for years to come. I'm pleased that members of my staff were able to contribute to the final recommendations that have now been adopted. As county governments work to follow industry standards, it will dramatically enhance their ability to manage, share, and preserve vital public records" said Secretary McPherson.

The AIIM Standards Program will ensure that the document continues to be updated on a frequent basis as new standards and technologies are adopted, ensuring that the best vendor-neutral information is available providing end users with a way to gain the knowledge necessary to successfully select and implement the technologies that meet their organization's strategic objectives.

This document is based on the national and international standards development work conducted in the AIIM Standards Program. It was developed under AIIM's Recommended Practices process, a process that allows standards to be developed rapidly using web-based collaborative tools, and made available in electronic format on the Web for fee, to better address the needs of the content management industry.

"AIIM Recommended Practice, Analysis, Selection, and Implementation Guidelines Associated with Electronic Document Management Systems (EDMS)" (ARP-1-2006) is available for free on AIIM's web site at http://www.aiim.org/standards.asp?ID=28639.

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