Content Access with WebSearch 4.1 Content Management Software13 Aug, 2008
Content Access with WebSearch 4.1 Content Management Software
DocuLex announces the release of Archive Studio WebSearch 4.1. New features to the content management software include SharePortal, which allows the knowledge user to securely share content and collaborate with third party individuals or organizations without user logins. SharePortal can be utilized for sharing large or zipped files with outside vendors, customers and business associates without the hassles associated with email firewalls, ftp and faxing. Automated Expirations were added to provide a self management effort of eliminating temporary access to invitations, files and folders made available by SharePortal permission and granted by WebSearch users.
Workflow enabling Auto Notification is now available for assignment to files and folders. Users or communities may be automatically notified if files or folders are added, deleted, checked-out, edited, etc. Workflow Inbox and folder routing is also enabled, allowing users to customize folder content to meet their business process requirements for routing documents and notifying users to perform their assigned activity.
Simplifying document management, the Records Retention addition to WebSearch provides an automated process of classifying a record to a particular records series. The automated Records Retention processes include management reports, shredding, off-line archiving and legal hold capabilities.
WebSearch Browser-Based file indexing accommodates the business process of adding documents via MFP, FAX or electronically generated files. These documents are in need of structured index values for organized filing, searching and records management. The process of generating crucial index values for records can be performed as a post process from anywhere with via a browser and secure access to documents.
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