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Copitrak and eCopy Combine to Create Document Accounting Solution

10 Aug, 2005

Copitrak and eCopy Combine to Create Document Accounting Solution

Control Systems Copitrak, a provider of expense management products, announced today Eclipse Embedded for eCopy ShareScan OP, a document accounting system that resides on eCopy’s document imaging and distribution system.

The combined solution reduces the cost of document accounting by 50 percent because it eliminates the need for a dedicated document accounting terminal to track copier costs, including the costs of copies, faxes, scans, and prints.

"Having a single point of interface for a document imaging, accounting, and distribution solution streamlines the user experience and reduces the overall cost of document management," said Keith Kmetz, program director, Hardcopy Peripherals Solutions and Services at IDC. "Control Systems Copitrak's software-centric implementation for document accounting eliminates the need for redundant hardware, vastly improving the user experience while reducing both the initial price as well as cost of ownership over the life of the system.”

According to Graham Allen, president of Control Systems, Inc., “The number of organizations standardizing on eCopy for hardcopy scanning and distribution is escalating rapidly. As a result, the number of organizations interested in tracking and recovery of scanning costs also is increasing dramatically. Our Eclipse Embedded for eCopy ShareScan OP software provides organizations with the option of document accounting that resides on ScanStation OP, eliminating the need for additional hardware and network drops. Customers now have the option to select the combined solution of Eclipse Embedded and eCopy ScanStation OP or they can use the Eclipse cost recovery terminal for a dedicated document accounting solution.”

Eclipse is the new generation of cost recovery software from Control Systems Copitrak, which builds on the company’s history of offering technology to capture photocopy, fax, scan, and miscellaneous disbursement data. It uses true client/server architecture over TCP/IP to communicate back to a central Copitrak server. The software solution resides on eCopy ScanStation OP and is integrated with eCopy ShareScan OP software to provide a single hardware interface.

"By embedding Eclipse within eCopy ScanStation OP, Control Systems Copitrak was able to quickly and easily provide a full-function scan tracking solution that immediately works with any eCopy Ready digital copier," said Noel O'Dwyer, eCopy director of software alliances. "As a result, Eclipse Embedded provides a multiplatform offering for tracking all scanning activity as part of a complete and automatic cost recovery system.”

In addition to Eclipse Embedded, Control Systems Copitrak customers have the option of using the Eclipse cost recovery terminal integrated with eCopy ShareScan OP software for Canon's MEAP (Multifunctional Embedded Application Platform) architecture. With this configuration, Eclipse operates on the Copitrak terminal while ShareScan OP operates on the embedded architecture of the Canon multifunction device.

eCopy ShareScan OP document imaging and distribution software transforms any eCopy Ready networked copier or scanner into an information hub that can be used to integrate hardcopy documents directly into the workflow of critical business processes, such as reporting, administration, document management, financials, human resources, and customer management.

The user simply inserts a paper document into the automatic feeder at the copier, enters the appropriate information, and the system scans and distributes it using the selected enterprise application. ShareScan OP works with copiers and scanners from Canon, Fujitsu, HP, Ricoh, Sharp, and Toshiba.

eCopy ScanStation OP is an ergonomically-designed, integrated system that consists of a touch screen, keyboard, and PC, which is optimized to operate ShareScan OP software for non-embedded architecture networked copiers or scanners.

For more information, visit www.copitrak.com or www.ecopy.com.

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