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Desktop Document Retention

23 May, 2006

Desktop Document Retention

Desktop Document Retention

NextPage 2 Document Retention is designed to help companies solve the challenges and reduce the risks of managing documents on the desktop. NextPage 2 Document Retention is the only application that securely tracks document versions across e-mail, hard drives, removable media and servers, providing an audit trail to users about all document versions so they can purge working copies and post final versions to a central server for archival and lifecycle management.

Capabilities of NextPage 2 Document Retention include:
* Automatically track document versions. With Document Retention, working copies of documents are automatically tracked as they are created, edited and finalized.
* Seamlessly upload documents to a central repository. Once a document location is defined, users can automatically upload all document versions so the central repository can implement retention policies.
* Send purge requests to delete appropriate documents. Now, because the location of all document versions are known, a team lead can send out the request to have users purge all working copies from the desktops, e-mail and removable media.
* Provide the organization with an up-to-date status of documents under compliance. From the application, users can immediately see who has responded to the purge request and purged the documents and who still has copies sitting on their desktop.

NextPage 2 Document Retention tracks Microsoft Office documents, works with the Lotus Notes and Microsoft Outlook clients and integrates with NextPage Data Services for shared drives and Lotus Notes.

This rollout of NextPage 2 Document Retention is limited to customers working closely with NextPage. For customers interested in a pilot, they can contact NextPage at npinfo@nextpage.com. The general availability version will be released later this year.

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