DocuLex Archive Studio Adds Content Control and Compliance Capability with WebSearch Content Management Software14 Jan, 2009
DocuLex Archive Studio Adds Content Control and Compliance Capability with WebSearch Content Management Software
Winter Haven, FL (January 2009) DocuLex announced in late December, the addition of content control and compliance capability with WebSearch content management software. A component of DocuLex Archive Studio, WebSearch enables all email to be saved on an organization's server, with all body and attachment content organized and archived to assist in compliance with regulations including HIPAA and Sarbanes-Oxley. This accomplishes the goal of mitigating information loss and subsequent security risks in real-time, with complete information retention throughout each email's life cycle, regardless of any deletions at the PC-level. The automated process significantly reduces IT operations time and expense.
Additional features of DocuLex Archive Studio's WebSearch content management software include integration with Microsoft Exchange Server 2007, enhancing an organization's information security, access and workflow. Another tool is SharePortal, allowing the knowledge user to securely share content and collaborate with third party individuals or organizations without user logins. SharePortal can be utilized for sharing large or zipped files with outside vendors, customers and business associates without the hassles associated with email firewalls, ftp and faxing. Automated Expirations were added to provide a self management effort of eliminating temporary access to invitations, files and folders made available by SharePortal permission and granted by WebSearch users.
Workflow enabling Auto Notification is available for assignment to files and folders. Users or communities may be automatically notified if files or folders are added, deleted, checked-out, edited, etc. Workflow inbox and folder routing is also enabled, allowing users to customize folder content to meet their business process requirements for routing documents and notifying users to perform their assigned activity.
Simplifying document management, the Records Retention addition to WebSearch provides an automated process of classifying a record to a particular records series. The automated Records Retention processes include management reports, shredding, off-line archiving and legal hold capabilities.
WebSearch browser-based file indexing accommodates the business process of adding documents via MFP, FAX or electronically generated files. These documents are in need of structured index values for organized filing, searching and records management. The process of generating crucial index values for records can be performed as a post process from anywhere with via a browser and secure access to documents.
For additional information on DocuLex Archive Studio's WebSearch, and to request a convenient online program demonstration, visit www.doculex.com.