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DocuLex WebSearch Now Enables Data Mining for Decision Making

31 Mar, 2010

DocuLex WebSearch Now Enables Data Mining for Decision Making


Winter Haven, FL (March 2010) - DocuLex, creators of content management software, announces data mining capability through the company’s WebSearch program. Users can keyword search their documents in all file formats to assist in decision making for their organizations.

Data mining is the extraction of hidden predictive information from documentation, helping companies focus on the most useful data per subject. The practice helps predict future trends and behaviors, allowing businesses to make proactive, knowledge-driven decisions.

Available as a local installation or as a cloud/software service, WebSearch is a component of DocuLex’s Archive Studio, providing network-enabled document capture and image processing software, along with browser-based document and content management. The software enables colleague collaboration, email archiving and compliance, knowledge management, business process and collaborative workflow and records retention. Archive Studio is easy to use, productive electronic document management software for any business environment seeking secure Instant Document Access.

WebSearch is an easy to use, browser-based content management program developed for use throughout a business's operations to enable secure content access from any location with convenience of use that is similar, yet easier, than an Internet search engine. Searches may be performed using document specific meta data descriptions, full text content, as well as date ranges, search history, search lists and saved searches.

Driven by a convenient dashboard display featuring the program's functions menu, WebSearch is now a workflow enabler, providing users the ability to share and amend native format documents, while organizing and tracking each amended version. The program's WorkSpace enables users to group sets of documents together to be shared with colleagues, and a discussion feature has been added for users to comment on document's content. The SharePortal function of WorkSpace enables users with the ability to securely share documents with 3rd party guests.

Beneficial to the user is a Web2.0 visually appealing browser interface, with functionality that is easier to use than most Windows applications. The server-based software automates complex documentation organizational functions including browser-based file room views and group collaboration folders.

Documents of any file type may be uploaded directly to WebSearch, indexed (with additional document identifying metadata added remotely if necessary) for native format storage and ease of access.

DocuLex WebSearch also has the capability of pulling all inbound and outbound email from the Microsoft Exchange Journal mailbox. This automated, behind the scenes process negates user involvement, ensuring thorough capture and retention of all email and attached content. The SQL or SQL Express database support handles substantial file data storage, providing users with Microsoft's off-the-shelf database power. The Active Directory integration enables heightened security and user permission access and tracking. The program manages multiple levels of security, including Organization, Community, Group, Users, as well as individual files. Document and user activity tracking logs are always available, assisting in compliance of privacy laws including SEC, FINRA (NASD / NYSE), GLBA, HIPAA, FRCP, FERC and Sarbanes Oxley.

Email is secured by WebSearch, maintaining private access rights by sender or recipient. However, email deletion is unavailable by users, access logs are maintained and retention is managed by the records management module.

Incoming, outgoing and internal emails are captured instantly and actively by the archive server using a journaling function inherent to the clients' mail server (for Exchange and POP3 servers). Any email and attachments sent or delivered will be archived and processed.

Captured messages are placed in a locally delivered archive mailbox, (without open transmission). This mailbox is the sole domain of each organization. WebSearch also serves as an off site document archival/disaster recovery facilitator, with advanced public-key infrastructure (PKI) providing encryption and digital signature security for outsourcing daily-use information access to the electronic file storage.

For additional information on DocuLex WebSearch, and to access an online self-guided demonstration, visit www.doculex.com.  

About DocuLex
Incorporated in 1996, Winter Haven, Florida-based DocuLex creates non-proprietary content management software. Through an extensive worldwide reseller channel, the company offers network-enabled document capture and image processing software, along with browser-based document and content management programs for colleague collaboration, email archiving and compliance, knowledge management, business process and collaborative workflow and records retention, offered as Archive Studio. Archive Studio is easy to use, productive electronic document management software for any business environment seeking secure Instant Document Access. See www.doculex.com for program information and demonstrations.




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