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DocuWare Integration in Microsoft Outlook to Access Archives without Switching Programs

4 Feb, 2010

DocuWare Integration in Microsoft Outlook to Access Archives without Switching Programs

Newburgh NY (January 2010) – It is now possible with DocuWare’s Document Management solutions to directly access and use archived e-mail and documents right out of Microsoft Outlook. In addition, any number of attached files can be displayed, further processed and sent out in their original format or as a PDF. Users never have to leave their familiar Outlook environment.

E-mail keeps flooding in. Even critical business documents are increasingly being exchanged electronically. This makes it that much more important to securely and centrally archive e-mail along with related information contained in paper documents, faxes, images and files in a way that can be accessed with a just one click.

It has long been possible to store electronic e-mail straight out of Microsoft Outlook into DocuWare. But now, with the newest version of the Document Management System, it is possible to use Outlook to directly access archived e-mail and documents from the central document pool. Attachments in a variety of formats can be seamlessly displayed and edited in the Microsoft application as well as sent in an original format or as a PDF. It is also simple to integrate DocuWare result and task lists into the e-mail program. The user can then monitor deadlines and documents such as invoices awaiting authorization – without ever leaving the Microsoft Outlook application. Self-defined search masks facilitate the streamlining of processes.

With this new functionality, DocuWare provides its users with another tool to simplify routine tasks helping them save time and money.

About DocuWare – Integrated Document Management Solutions
DocuWare is an integrated document management software solution that easily automates business processes by electronically managing and sharing documents. Regardless of format or source, documents are stored in one central document pool. One search quickly locates all documents related to a business transaction. All access is secure, controlled, and logged.

With Web-based document management, automated workflow and powerful integration tools to both hardware and software, DocuWare’s flexibility enables complete mobility, transparency and scalability to grow with the customers’ needs. A standard feature is an embedded and fully licensed powerful SQL database enabling full text retrieval. DocuWare also supports all forms of electronic signatures and is independently certified to ensure compliance with important government and private sector standards. 

DocuWare solutions are known for their easy installation, administration and operation, as well as an exceptionally low Total Cost of Ownership. There are over 7500 installations, with more than 100,000 daily users; in over 70 countries (available in 15 languages).

Founded in 1988, DocuWare AG is based in Germering near Munich, Germany. The company’s US subsidiary, DocuWare Corporation, is located in Newburgh, New York and is responsible for all activities in The Americas. Additional subsidiaries are located in the UK, Spain and France. DocuWare solutions are available through its worldwide independent reseller network of over 400 Authorized DocuWare Partners represented by more than 1000 experts who bring DocuWare close to its customers.

For more information on DocuWare, visit our website at www.docuware.com.

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