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eCopy Unveils Next Generation Document Scanning and Distribution Solution

27 Jun, 2006

eCopy Unveils Next Generation Document Scanning and Distribution Solution

 eCopy, Inc. has unveiled the next generation of its document scanning and distribution software suite. The products address the accelerating business need to convert paper-based information into secure digital documents so organizations can keep up with the pace of e-business processes. eCopy Desktop 9.0, will enable users to manage, modify, and share Portable Document Format (PDF) documents the same way they handle paper-based information at their desktops, and eCopy ShareScan OP 4.0, which makes it easy for any office worker to scan paper-based information easily and securely from their multifunction peripheral (MFP) into any electronic workflow.

The new eCopy software products offer organizations the highest levels of protection to safeguard intellectual capital and conform to government and corporate compliance programs. The eCopy cross-platform approach, which enables customers to follow the same scanning processes regardless of MFP brand, is important for government and corporate compliance policies that require consistent procedures. To help safeguard intellectual capital, ShareScan provides document audit trail capabilities, logging which documents were scanned, who scanned them, and to whom they were distributed. It also includes support for the Triple Data Encryption Standard (DES) to protect documents from unauthorized access inside and outside the company.

The new eCopy Desktop adds important customer-focused enhancements designed for business users that need to streamline creating, editing, sharing, and storing digital documents. The software’s full support for Adobe’s PDF libraries and intuitive user interface enables office workers to access powerful features to create, annotate, and distribute PDF files without the requirement for other, more complex software applications. Leveraging the PDF standard makes it simple to retrieve, file, edit, e-mail, fax, and move documents as part of office workflows – all while maintaining the integrity of the original document.

The new ShareScan adds support for the Ricoh embedded software platform, allowing eCopy’s easy-to-use interface to run on Ricoh’s Java enabled MFPs. As the developer of the first embedded software application for MFPs, eCopy has more experience than any company in this market. ShareScan 4.0 enables users of both Canon and Ricoh embedded architecture MFPs, as well as users of eCopy ScanStation OP - with Canon, Konica Minolta, Gestetner, HP, Lanier, Ricoh, Savin, Sharp, and Toshiba MFPs - to scan and distribute documents using the same easy-to-use approach.

A single software standard makes it easier for IT personnel to manage multiple devices from different manufacturers. It also enables independent software vendors (ISVs) to provide their users with support for scanning on all eCopy-supported MFPs simply by developing one connector. As a result, eCopy offers the largest library of application connectors on the market, integrating directly with more than 45 business applications, including EMC Documentum, FileNet, and Microsoft SharePoint.

Other new ShareScan capabilities include faster and more accurate workflow by enabling a one-step scan process where repetitive tasks can be executed automatically, such as scanning a document to a specific repository location using a standard meta data entry. Several new enhancements to ShareScan’s Quick Connect rapid development environment now enable developers to present live corporate information at the MFP to better enhance productivity.

eCopy Desktop 9.0 and eCopy ShareScan OP 4.0 will be available in August 2006 through authorized eCopy dealers.

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