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M-Files Cloud Vault Replaces Windows Folders w/ User-Defined Keywords, Tags

1 Sep, 2010

M-Files Cloud Vault Replaces Windows Folders w/ User-Defined Keywords, Tags

DALLAS, TX (August 31, 2010) – Motive Systems, the developer of M-Files easy document management software, has launched M-Files Cloud Vault, a new version of M-Files that enables companies to organize and manage company documents and information on secure servers, hosted by Motive Systems, for a very affordable fee per user. This hosted, software-as-a-service version of M-Files requires no set-up and provides advanced document management features such as automated version management, document check-in and check-out, compatibility with email systems, and automated processing of scanned paper documents.

Document management software has traditionally been complicated and expensive, requiring significant investments in the software as well as the IT resources to configure and maintain it. In addition, these complex, IT-centric electronic document management solutions usually entail major changes in business processes and costly user training. As a result, most businesses have not taken advantage of document management technology and continue to depend on the typical folder-based approach that consists of managing important business documents and processes using ad-hoc, homegrown methods such as file cabinets, shared Windows folders, email attachments, and the famed sneaker-net.

M-Files Cloud Vault offers a complete professional document management feature set including fast search, secure user access permissions, check-in/check-out, version management, support for scanned paper documents, email and email attachments, and offline use. By offering a complete, hosted document management system at an affordable price, M-Files aims to make this efficient office management technology accessible to any business – especially smaller businesses.

“We think it’s high time that mainstream Windows users had access to a smart and simple solution for managing important business documents,” said Greg Milliken, president of Motive Systems. “Our M-Files technology sets the standard in high-value document management, and M-Files Cloud Vault builds on our unrivaled foundation of ease of use by eliminating the need to purchase or set up a server. A key to a successful implementation of a solution like this is fast and broad user adoption, and that’s where we excel. Using M-Files is just like using Windows Explorer, so it’s second nature to be instantly productive with M-Files.”  M-Files Cloud Vault is available at the following Web site: http://www.m-files.com/cloudvault.

M-Files eliminates traditional Windows folders. Instead, users open from, and save to, the M-Files Vault. Documents are simply classified as a common type, such as an invoice, proposal, message/email, agreement, etc., and a descriptive tag or two is added, and that’s it. And with M-Files Cloud Vault, the vault is hosted in the cloud, accessible from anywhere. Finding a file is as simple as typing in a descriptive tag or performing a full-text search right from the Open or Save dialog box of any Windows application. This is possible due to M-Files’ unique “Virtual-Local” drive technology that allows the cloud-based vault to appear as a local hard drive (the M: drive), in any standard Windows Explorer dialog box, whether online or offline.

Unlike other Web-based file sharing and management systems that only allow access via a Web browser and whose performance is highly dependent on bandwidth, the M-Files “Virtual-Local” drive delivers fast and reliable performance equivalent to the speed of the local computer regardless of bandwidth – even when no Internet connection is available. So in addition to offline use and seamless integration with any Windows application, the M-Files “Virtual-Local” drive provides a sophisticated and unique synchronization mechanism that efficiently caches data on the computer’s local hard drive and then quietly and automatically synchronizes data with the cloud-based vault.  With M-Files Cloud Vault, any scanner can be set up to scan directly to the M: drive, where the scanned document is quickly classified and tagged so it can be easily and immediately located in the future. Using M-Files Cloud Vault in conjunction with a scanner is an ideal first step toward a comprehensive document management strategy for any business. In other words, start by just storing and organizing scanned documents; it’s quick, easy and ensures that getting rid of paper doesn’t create a new problem. With M-Files Cloud Vault, just scan, tag and you’re done; before you know it you’ll wonder why you’re not managing all your documents this way.

About Motive Systems
Motive Systems develops M-Files easy-to-use, professional document management software that enables companies and organizations of all sizes to make dramatic gains in efficiency and productivity by improving the way they organize and manage their business documents, information and processes. Over 100,000 individuals at more than 12,000 customers in over 70 countries worldwide use M-Files to manage their documents. M-Files is available in 21 languages and is in use at customers such as AstraZeneca, BSA LifeStructures, EADS, FinnComm Airlines, Parker Hannifin, and Thales. For more information, please visit www.m-files.com.

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