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Seamless DocuWare Integration in Microsoft SharePoint Server

29 Apr, 2009

Seamless DocuWare Integration in Microsoft SharePoint Server

Newburgh NY (April 2009) – DocuWare, a leader in the integrated document management industry, offers users the option to expand their Microsoft enterprise portal with DocuWare its new CONNECT to SharePoint module. Users can then access electronic file cabinets right out of Microsoft Office SharePoint Server – all access, retrieval, storage and workflow features provided by DocuWare are directly available. Success for any enterprise-wide portal comes when large quantities of documents and information can be accessed from anywhere and at any time. To improve the performance and stability of a portal, it is recommended that large amounts of data are externally managed.

The newly developed module DocuWare CONNECT to SharePoint allows for the seamless integration of a DocuWare Integrated Document Management System (IDMS) within Microsoft Office SharePoint Server (MOSS). It ensures both the long-term storage of company data in a tamper-free format, as well as consistent, clearly structured documentation. This is critical for meeting legal retention schedules, data protection/privacy regulations and making sure that all possible security measures are in place. All archived data is housed in a central document pool, accessible in seconds to MOSS users. It’s equally simple to store, retrieve and manage documents in the system through the portal solution.

There are two ways to combine Microsoft Office SharePoint Server and DocuWare. One way is to integrate DocuWare using Web Parts as a “Solution” in the portal – MOSS users then utilize a Web Client to access DocuWare file cabinets. The module DocuWare CONNECT to SharePoint, which is based on Microsoft standards, goes further, integrating the DocuWare solution as a “Records Center” in SharePoint. Documents which were initially managed by the SharePoint Server are then also filed in DocuWare, either manually or automatically using predefined parameters. The indexing criteria used by the SharePoint Server are then transferred right into a DocuWare file cabinet.

A big advantage is the Single Sign-On support of the DocuWare module. After users successfully log into the portal, they don’t need to re-register again in order to take advantage of DocuWare’s powerful retrieval tools to access everything in the document pool. The Web Parts of the DocuWare Web Client are seamlessly integrated into the SharePoint interface. Users can tap into all of the workflow features offered by the DocuWare Web Client, including stamps and markup tools. In addition, all of DocuWare’s file cabinets are tied into the general search (“Enterprise Search”) capabilities of the SharePoint Server: users can enter any search term into the SharePoint portal and SharePoint won’t just show the results of its own files but will also list all of the documents that fit the criteria found in the DocuWare archive. To do so, DocuWare file cabinets do not have to be re-indexed and all of the detailed access rights of DocuWare are implicitly honored. For more info visit www.docuware.com.

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