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Workflow Efficiency Improved with Ricoh's GlobalScan Workflow Suite

4 Jun, 2008

Workflow Efficiency Improved with Ricoh's GlobalScan Workflow Suite

Ricoh Americas Corporation, the leading provider of digital office equipment, launched GlobalScan 3.1 with Workflow Suite, designed to help document-intensive organizations and companies improve workflow efficiencies by integrating scanning into their mission-critical business processes. GlobalScan 3.1 with Workflow Suite is compatible with Ricoh’s line of multifunction products (MFP), as well as with products from other manufacturers.

With GlobalScan 3.1’s Workflow Suite, Powered by AutoStore®, several scanning plug-in features are included to seamlessly connect the MFP directly to different types of systems. The Scan-to-XML plug-in allows MFPs to scan documents and send directly to backend systems, enabling users to create their own customized workflows in order to capture specific information based on a particular project. By designing personalized workflows for each scan job, uses are able to streamline business processes in order to produce the most efficient workflows based on their needs at a given time.

The Workflow Suite also features other bundled connectors including Scan-to-FTP, Scan-to-SFTP, Scan-to-Printer, Scan-to-Microsoft Exchange Public Folders, Scan-to-Microsoft SharePoint, Scan-to-Lan Fax, Scan-to-Domino.doc and Scan-to-any ODBC compliant database. In addition, the enhanced RightFAX functionality expands the MFP’s fax capabilities by adding several features such as seamless integration of address books and automatic confirmation notification when a fax is received. The Workflow Suite also offers optional support for over 24 additional back-end Enterprise Document Management Systems (EDMS).

Other advanced features of GlobalScan 3.1 include enhanced optical character recognition (OCR) capabilities to allow easy conversion of hardcopy documents into a number of electronic formats and the ability to compress large documents up to 100 times using JBIG2 for PDFs and JPEG2000 for color images. Additionally, GlobalScan 3.1 features an improved control panel with an easy-to-use Graphical User Interface (GUI), which includes a thumbnail image preview feature that allows users to see the scanned files instantly on the MFP interface to prevent errors, save time and eliminate rescanning.

Ricoh Americas Corporation - www.ricoh-usa.com

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